UNC Asheville values the contributions of our student employees who provide leadership and creativity to our departments across campus. Whether you are a student or a supervisor, we are here to provide comprehensive information and resources to help you navigate all aspects of student employment from start to finish. Please reach out to studentemployment@unca.edu if you have any questions.
Student Employment Portal
The Student Employment Portal is the centralized location for all information and processes related to employment. Students can search for all on-campus work opportunities, including Federal Work Study (FWS) and Non-FWS positions. Faculty and staff supervisors will use the portal to post jobs, review applicants, and hire students. To access the Student Employment Portal, log in to OnePort, click “Employment” and then click “Student Employment”.
Note that students cannot begin working until all of their required hiring documents – including the in-person steps – have been completed through the links provided on their dashboard. When a Hire Request is submitted, a student’s dashboard will populate the required hiring documents and their statuses. When all required hiring documents are completed and the Hire Request has been fully approved, a button to accept or decline the job will appear on the student’s Dashboard. Once the student accepts the position on their Dashboard, they are able to begin working.
The Student Hiring Process
All steps of the student employment hiring process will be completed in the Student Employment Portal.
- Supervisor creates a job posting.
- Student reviews open job postings and applies.
- Supervisor interviews student(s) to determine who to hire.
- Supervisor submits a Hire Request for chosen student(s).
- Student completes any missing, required hiring documents, which include the Form I-9, W-4, NC-4, and Direct Deposit.
- Fund Manager reviews and either edits, returns, or approves the Hire Request.
- Student Employment reviews and either edits, returns, or approves the Hire Request.
- Student accepts the position through their Dashboard.
- Student can now begin working!
Payroll and Timesheets
Student employees are required to track, enter, and submit accurate hours worked by the conclusion of each pay period through the bi-weekly online timesheet in OnePort. The 2024 Bi-weekly Payroll Calendar shows the start and end dates of each bi-weekly work period and the corresponding pay date including any adjusted dates for holidays and breaks. The time sheet submission deadline for student employees is midnight on the last day of the bi-weekly pay period, every other Sunday at 11:59 p.m. For supervisors, the approval deadline for supervisors is 5 p.m. on the Tuesday after the bi-weekly pay period has closed. Supervisors should verify and approve online student employee timesheet(s) for completeness and accuracy at the conclusion of each pay period through OnePort.
To ensure timesheets are submitted correctly and by the deadline, we recommend adding the hours you worked to your timesheet after each shift, bookmarking the 2024 Bi-weekly Payroll Calendar in your browser, and setting a reminder in Google Calendar to automatically receive a prompt to complete your timesheet at the end of each bi-weekly pay period.
All payroll processes are managed by the Payroll Department. If you have any questions related to pay, please contact Payroll by phone at 828-251-6665, by email at payroll@unca.edu, or in person at Phillips Hall Office 120. All student employees and supervisors will also receive reminder emails from Payroll.
Completing Your Timesheet
- Log into OnePort.
- Click “Employment” in the menu on the left.
- Choose “Timesheet (Temp/Student Employee).”
- Make sure your role is chosen and click “TimeSheet”. If you have more than one on-campus job, you’ll need to select the specific role that you’re inputting hours for.
- Input all hours worked.
- Double-check your hours are correct and click “Submit for Approval.”
Falsifying timesheets, including adding hours to a timesheet that were not worked on that date, is a violation of federal and state law.
Completing a Late Timesheet
If a student employee fails to submit their completed timesheet by the conclusion of the pay period (every other Sunday at 11:59 p.m.), they are required to complete a Late Timesheet within the following bi-weekly work period.
The Late Timesheet Form is an Excel file and must be downloaded and completed on a PC computer. For Mac users, opening the document on a Mac changes the encryption required on the form and therefore will not be accepted by Payroll. If you can’t access MS Excel, please visit the Career Center in Ramsey Library and we will be able to assist you. Only record hours not approved in OnePort.
- Fill out the Late Timesheet Form. The only fields that should be handwritten after printing are the student employee’s signature and the supervisor’s signature and printed name. All other information should be typed in prior to printing.
- The student and the supervisor will sign the late timesheet.
- Submit your late timesheet to Payroll in Phillips 120.
Information and Resources for Supervisors
Everything a supervisor needs for student employment hiring will be done in the Student Employment Portal, including posting jobs, reviewing applicants, hiring students, ensuring required hiring documentation is complete, and confirming a student is approved to begin working.
Supervisors must share expressed written approval from their respective Vice Chancellor, Dean, or Director before a new job posting or Hire Request is processed and approved. Please contact studentemployment@unca.edu if you have any questions about current University budget guidelines.
FAQs
Supervisors: Directions for Reviewing and Approving Timesheets
- Log into OnePort.
- Click “Employment” in the menu on the left.
- Choose “Timesheet (Temp/Student Employee).”
- The selection criteria should auto-select an “Approve” or “Acknowledge Time” choice. If it does not, choose that option from the list and press “Select.”
- The appropriate pay period automatically defaults to the current pay period. Double-check that the biweekly dates listed are accurate and click “Select.”
- Review the student employee’s entered hours for accuracy. If everything is correct, approve the timesheet. Do this for each student employee you supervise. If changes are needed, click the option to return the timesheet to the student employee for edits.
Contact Us
UNC Asheville Career Center |
Ramsey Library, Student Success Hub One University Heights Asheville, NC 28804 |
Office Hours: Monday – Friday, 9 a.m. – 5 p.m. |
Phone: 828.251.6515 |
Email: career@unca.edu |
Instagram: @uncacareer |